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Documents we apostille
Each page answers the same seven questions: what it is, whether it needs a notary first, state or federal, what to send, what happens, what goes wrong, and how to start.
Birth certificate
State vital records. Certified copy required; not a hospital certificate. The most common apostille there is.
Details →Marriage certificate
For residency, spousal visas, and name changes abroad. Certified copy from the state or county.
Details →Death certificate
Estates, pensions, and property abroad. Certified copy from vital records.
Details →Divorce decree
To remarry abroad or update foreign records. Certified copy from the court clerk.
Details →Diploma & transcript
Study, teach, or license a profession abroad. Usually notarized first; state rules vary.
Details →FBI background check
Work visas, residency, teaching abroad. Federal, not state. Do not notarize it.
Details →Corporate documents
Articles, good standing, resolutions, contracts for foreign business. Mixed certified and notarized.
Details →Adoption documents
Full dossiers for intercountry adoption. Many documents, strict formats, tight timelines.
Details →Notarized documents
Affidavits, consent letters, passport copies, contracts. Anything a notary signed.
Details →Not on the list?
Vehicle titles, medical records, pet health certificates, translations, letters of invitation, school enrollment letters, bank statements, and a long tail of other documents come through regularly. The rules are the same: it has to carry a signature and seal a state or federal office can verify. Send a photo with your quote request and we will tell you what it needs.
Going somewhere specific?
Requirements on arrival differ by country: who may translate, how fresh the document must be, which documents they ask for. See apostille by destination country for Mexico, Spain, Italy, the Philippines, Colombia, and the Dominican Republic.
Two documents that are not state documents
FBI background checks and anything else signed by a federal official go to the US Department of State, not to a state. Federal apostille explains which documents those are.
Documents going to non-Hague countries (UAE, Qatar, Kuwait, and others) cannot use an apostille at all. Embassy legalization is the route.
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